Policy on the Use of AI

 

jpe@unipma.ac.id | doi.org/10.25273/pe | Universitas PGRI Madiun | ISSN 2088-5350 (Print) & 2528-5173 (Online)
Premiere Educandum: Jurnal Pendidikan Dasar dan Pembelajaran
Policy on the Use of AI
Six sections · read before submitting, reviewing, or editing
 
01
Purpose & scope

This policy sets out the standards for the responsible, transparent, and ethical use of generative AI and AI-assisted technologies ("AI tools") — such as large language models, chatbots, and AI-based image or data-visualization generators (e.g., ChatGPT, Copilot, Gemini, Claude, DALL·E) — throughout the research and publishing lifecycle of the journal. It applies to authors, peer reviewers, and editors.

Core principle

AI may support scholarly work but can never replace human judgment, accountability, and responsibility. AI tools cannot be listed as an author or co-author, because authorship carries accountability that cannot be attributed to a non-human tool.

02
Policy for authors
Permitted use
Allowed Improving language, clarity, readability, and formatting of the manuscript (including code).
Allowed Organizing or structuring manuscript content; background literature synthesis to identify research gaps.
Allowed Checking a manuscript for completeness against journal guidelines prior to submission.
Prohibited use
  • Generating substantial manuscript sections without genuine intellectual contribution.
  • Fabricating or altering research data, results, or references — AI-generated citations must always be manually verified.
  • Creating or altering primary research images (microscopy, histology, western blots, radiology scans, patient images).
  • Generating graphical abstracts with general-purpose AI image tools.
Images & data — conditional use
Explanatory images Permitted — flowcharts, decision trees, schematics. Disclose in the caption and the AI declaration.
Data visualizations Permitted only if faithfully derived from underlying data via a reproducible method reported in Methods.
Primary research images Not permitted. Must reflect only directly obtained experimental data.
Journal cover art Conditional — requires prior written permission from the editor/publisher.
Disclosure statement

Include a separate declaration before the reference list. Not required for basic grammar/spelling checks or accessibility-only assistive technology.

"During the preparation of this work, the author(s) used [NAME OF TOOL/SERVICE] in order to [REASON]. After using this tool/service, the author(s) reviewed and edited the content as needed and take(s) full responsibility for the content of the publication."
Note on authorship

AI tools must never be listed as an author or co-author. Authorship requires the capacity to take responsibility, be held accountable, and approve the final version for submission.

03
Policy for reviewers

Manuscripts under review are confidential documents. Reviewers must not upload a submitted manuscript, or any part of it, into a public or non-private AI tool, as this may breach the authors' confidentiality, proprietary rights, and data privacy.

AI tools may be used only in a supportive capacity — for example, to improve the language of a review report or assist with a general background literature search — and never as a substitute for the reviewer's own critical scientific judgment. Reviewers should verify that any AI tool used is "private" (does not retain, reuse, or train on submitted content) before use.

Suggested disclosure
"During the preparation of this report, I used [NAME OF TOOL/SERVICE] in order to [REASON]. After using this tool/service, I reviewed and edited the content as needed and I take full responsibility for its content."
04
Policy for editors

Editors must not upload submitted manuscripts, or any part of them, into an AI tool — the same confidentiality and data-privacy considerations that apply to reviewers apply here.

AI tools may only support editorial tasks (e.g., improving the language of decision letters, background literature checks), never replace an editor's independent scientific judgment or final editorial decision. Editors must use only private, non-data-retaining AI tools for any task involving manuscript-related content.

Journals should inform authors, through the Guide for Authors and editorial communications, how AI tools may be used in a supportive capacity during the editorial process.

05
General principles
✓ Human accountability is non-transferable. Responsibility for scientific content, evaluation, and editorial decisions always rests with humans.
✓ AI supports, but does not replace, scholarly judgment. It may assist clarity and exploration, never determine conclusions or decisions.
✓ Transparency builds trust. All substantive AI use must be disclosed per the requirements above.
✓ Confidentiality must be maintained. Unpublished manuscripts and review materials must never enter public or non-private AI tools.
✓ Data and research integrity are non-negotiable. AI must never fabricate, falsify, or manipulate data, results, or citations.
06
References
Elsevier
Generative AI Policies for Journals. https://www.elsevier.com/about/policies-and-standards/generative-ai-policies-for-journals
Elsevier
The Use of AI and AI-Assisted Technologies in Writing for Elsevier. https://www.elsevier.com/about/policies-and-standards/the-use-of-generative-ai-and-ai-assisted-technologies-in-writing-for-elsevier
Springer Nature
Editorial Policies — Artificial Intelligence (AI). https://www.springernature.com/gp/policies/editorial-policies
Springer Nature
AI for Our Communities. https://group.springernature.com/gp/group/ai/ai-guidance-for-our-researchers-and-communities

Both publishers state their AI policies are under continuous review; check the source pages above for the latest versions before finalizing journal-specific guidelines.

Premiere Educandum — Policy on the Use of AI Adopted August 2026